The Department of Communications and the Arts ('the Department') is subject to the Privacy Act 1988 ('the Act') which requires that it complies with the Information Privacy Principles (IPPs) set out in the Act. The IPPs set out how Australian Government agencies should collect, use, store and disclose personal information and how an individual can access records containing their personal information. General information about the Act and the IPPs can be found on the website of the Office of the Australian Information Commissioner.
The www.minister.communications.gov.au website ('the Minister's website') follows the Privacy Commissioner's Guidelines for Federal and ACT Government Websites.
Users are advised that there are inherent risks in transmitting information across the internet.
In addition to this Privacy Statement, where more detailed information is needed to explain our privacy practices for specific circumstances, we will publish separate privacy notices to describe how we will handle personal information that we collect for those circumstances. For example, where we ask you to provide personal information in relation to a particular program administered by the Department, we will provide you with a privacy notice which details our practices in relation to that particular program.
Use and disclosure
The Department only uses personal information collected via the Minister's website for the purposes for which it was given to us or for directly related purposes.
The Department does not share personal information about individuals with other government agencies, organisations or anyone else unless one of the following applies:
- the individual has consented
- the individual would reasonably expect, or has been told, that information of that kind is usually passed to those individuals, bodies or agencies
- it is required or authorised by law
- it will prevent or lessen a serious and imminent threat to somebody's life or health, or
- the disclosure is reasonably necessary for the enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of public revenue.
When an individual's email address is received by the Department because the individual sends us a message, the email address will only be used or disclosed for the purposes for which the individual has provided it and it will not be added to a mailing list, used or disclosed for any other purpose without the individual's consent or required by law.
We do not collect personal information about you if you only browse this website.
When you browse the Minister's website, our server logs the following information which is provided by your browser for statistical purposes only:
- the type of browser and operating system you are using
- your top level domain name (for example .com, .gov, .au, .uk etc.)
- the address of the referring site (for example, the previous site that you visited), and
- your server's IP address (a number which is unique to the machine through which you are connected to the internet usually one of your service provider's machines.
In addition, our server logs the following information:
- the date and time of your visit, and
- the address of the pages accessed and the documents downloaded.
All of this information is only used for the purposes of statistical analysis, system administration, monitoring of the Minister's website security, customisation of the Minister's website to user needs, evaluation, research, and development. No attempt will be made to identify users of their browsing activities, except in the unlikely event of an investigation, such as, where a law enforcement agency may exercise a warrant or subpoena. Information if this nature will only be disclosed to third parties if required or authorised by law.
All data described in this Privacy Statement are stored securely, and archived for a period of at least 12 months and possibly up to seven years.
A cookie is an electronic token that is passed to your browser and your browser passes it back to the server whenever a page is sent to you.
Our server generates one cookie which is used to keep track of the pages you have accessed while using our server. The cookie allows you to page back and forward through the Minister's website and return to pages you have already visited. The cookie exists only for the time you are accessing our server.
Please note that some browsers can be configured to allow cookies to be accessed by servers other than the originating server. Most browsers can also be configured to notify the user when a cookie is received, allowing you to either accept or reject it. You do not need to have configured your browser to enable the accepting or sending of cookies in order to use the Minister's website.
By submitting any personal information through the Minister's website online forms you are consenting, for the purposes of the Act, to your personal information being disclosed to the Department and potentially other appropriate third parties, other Commonwealth Government Agencies (including statutory agencies) for the purposes of responding to your request and also for program administration, regulation and evaluation.
Search terms that you enter when using the Department's search engine/database are collected, but are not associated with any other information that we collect. We use these search terms to ascertain what people are looking for at the Minister's website, and to improve the services that we provide.
The Minister's website contains links to other sites and may also use social media sites, for example, Facebook, YouTube, and Twitter, to make it easy to share information. These other sites may use web measurement tools, customisation technologies and persistent cookies to inform the service they provide to their users. The Department is not responsible for the privacy practices or the content of other sites. The Minister's website does not use, maintain or share Personally Identifiable Information made through these other (including social media) sites.
We maintain and update personal information collected from or published on our website as necessary or when we are advised by individuals that their personal information has changed.
To improve the services offered by the Minister's website, we seek feedback from our users. If you have any comments on the technical operations or functionality of the Minister's website web pages, please use this contact form. Answering the questions on this form is voluntary and does not in any way affect your access to the Minister's website.